Community Vineyard Manchester Privacy Notice
16 The Downs, Sandy Lane, Prestwich, M25 9RB
Community Vineyard Manchester is a Charitable Incorporated Organisation registered in the United Kingdom. Charity No. 1162063
© Copyright Community Vineyard Manchester
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We have tried to ensure that all information we provide through this website is correct at the time we included it. We apologise for any errors. We therefore do not guarantee the accuracy of these pages and any visitor using information contained in them does so entirely at their own risk. Legal and financial advice has been sought, where necessary. However, neither the author nor Vineyard Churches UK accepts responsibility for the accuracy of the legal and financial information contained in this site. If you have particular concerns you should seek the professional advice of a practising accountant or solicitor.
to us, will be processed.
This Privacy Notice applies only to personal data, by which we mean data from which an individual may be directly or indirectly identified or identifiable. Therefore, whilst we collect some information about your interaction with our website, this data is not covered under the scope of this Privacy Notice as this data is anonymous and is not used to identify you.
1) What Information Do We Hold?
a) Information that you give us. This may be directly in relation to your participation in the church, or may be through events we run, when corresponding with us by phone, email or letter, or when you interact with social media functions on our website. The information you give us may include your name, postal address, e-mail address, phone number, the church that you attend, financial and credit card information, personal description and/or photographs;
b) Information that we receive from 3rd party services to whom you have given consent to share information with us. For example, when you sign up for an event through Eventbrite, or sign up for an account with ChurchSuite;
c) Information we receive from other sources. We may also receive information about you from third parties who work closely with us including, for example, business partners, payment and delivery services and search information providers;
d) If you are a CVM employee or volunteer we may also hold certain categories of
sensitive information such as personal financial details, age, gender, marital
status, date of birth, full employment and educational history, references, medical
and criminal records;
e) If you have been referred to CVM for assistance under our Kidstuff project, we
will be given your name, address, contact details and details about the age and
sex of your children, together with details of any specific needs that your family
2) How Will We Use Your Information?
a) To administer our website and for internal operations, including improvements, troubleshooting, data analysis, testing, research, and statistical purposes;
b) To maintain accurate and up to date records or our employees, volunteers and congregation members;
c) To run Disclosure and Barring Service checks on employees and volunteers in accordance with our safeguarding and employment policies;
d) To enable us to effectively administer and run Sunday celebrations and other events;
e) To comply with our legal responsibilities in relation to child protection and health and safety;
f) To enable us to deal with pastoral issues within our congregation;
g) To manage donations, regular giving and Gift Aid payments to the church and comply with the necessary requirements in respect of accounting, financial transparency and fraud prevention;
h) To communicate with you (where we have a lawful basis to do so) regarding the ministry of CVM;
i) To enable us to provide you with the items or assistance requested through a Kidstuff referral.
3) Where Do We Store Your Personal Data?
a) We are committed to holding your personal information securely. Only CVM staff and authorised volunteers (and the staff of our Partners) that need to see the data can access it.
b) We may store your information on computers, in paper form, or both.
c) All computers that store any personal data are password protected.
d) Laptop computers and similar devices that contain confidential information are encrypted.
e) Any paper files that hold personal information (other than names and contact details) are kept on secure premises in locked cupboards and filing cabinets.
g) Information you provide to us is stored on our secure servers.
h) Unfortunately, the transmission of information via the Internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
4) What Is Our Legal Basis For Processing Your Data?
a) Our legal basis for processing personal data is different depending upon the purpose it was collected for. The following list covers the main types of data that we hold.
4.a.i) Data collected for CVM news, mailing and marketing lists is held on consent (unless otherwise stated).
4.a.ii) Data collected through our booking systems for the events and courses that we run is held for our legitimate interests or because of a contractual obligation to do so.
4.a.iii) Employee, volunteer and congregation member data records are processed to comply with legal and contractual obligations and to fulfil our legitimate interests as a church community organisation. Some of your records may be held with your consent. Where we choose to hold such records on consent we will notify you of this when your data is collected and will ask for you to agree to this. We will also inform you how you can withdraw your consent if you wished to do so.
5) How Long Do We Hold Your Data?
a) The length of time that we will retain your data will vary depending upon the purpose for which it is processed;
b) Data that is held by us on the basis of consent alone is only kept for as long as we have your consent to process that data;
c) Data regarding young people under the age of 16 who attend our KidZone or YouthZone meetings, or who attend DTI or any other youth event where CVM has responsibility for the young person, is kept until they reach the age of 21, in order to comply with our legal obligations regarding child protection;
d) Data regarding Kidstuff referrals will be kept for a period of 12 months from the date of receipt. This allows us to deal with any repeat requests for assistance, and to collate anonymised statistical information about our work for the purposes of reports, charity commission overview and funding applications.
e) For a full list of our data retention periods you can contact us at email@example.com.
6) Your Rights
a) Under the General Data Protection Regulation 2018 (GDPR) and the Data Protection Act 2018 (DPA) you have a number of rights about how your data is processed. Full details of your personal rights can be found on the Information Commissioner’s Office website - https://ico.org.uk/.
b) Your rights include the right to:
6.b.i) Request access to the data we hold about you,
6.b.ii) Have inaccurate and incomplete data rectified,
6.b.iii) Have the personal data we hold on you deleted (except where we are required to hold the data by law),
6.b.iv) To restrict the processing of your personal data in certain circumstances.
c) Data that is held on consent will only be processed as long as we have your consent. To withdraw your consent you can contact us by emailing us at firstname.lastname@example.org.
7) Other Websites
a) Our website may, from time to time, contain links to and from other websites, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
8.a.i) To allow you to carry information across pages of our websites and avoid having to re-enter information when you return to our site;
8.a.ii) To measure our website traffic and analyse how our website works. This will allow us to make changes to our website in the future and make it easier to use;
b) You can accept or decline cookies by modifying the settings in your browser. Please note that if you disable all cookies then you may not be able to access some parts of our website.
c) Cookies used on our website are session cookies. This means that they are stored temporarily while you move round the site and will be deleted when you exit from the internet. They do not contain personal data about you.
a) If you have any questions, comments or requests regarding this Privacy Notice please email email@example.com or write to us at:
Community Vineyard Manchester, 16 The Downs, Sandy Lane, Prestwich, M25 9RB.
Kidstuff is one of our outreach projects, where we aim to provide items of clothing, toys and equipment to families with children under the age of 5.
Here at Kidstuff we take your privacy seriously. The aim of this Privacy Notice is to explain as clearly as possible how we use your personal data when you are referred to Kidstuff for assistance. If you would like to read CVM's full Privacy Notice, please refer to the link on our website or request a copy from us.
What Happens When A Referral Is Made To Kidstuff? Kidstuff operates on a referral basis. This means that we receive information about you only when a trusted agency such as social services or a school makes a referral on your behalf. The referral form includes a requirement for the agency to ask your permission to make the referral. Therefore we should only receive personal data about you once you have given your consent for this.
What Information Do We Hold? The referral form contains the basic information that we need in order to be able to help you. We will be given your name, address, contact details and details about the age and sex of your children, together with details of any specific needs that your family has, for example a disability which means that special equipment is needed.
How Will We Use This Information? We use this information to assemble a package of items suitable for your family's needs. We need your address and contact details so that we can get in touch to arrange to drop off your items, and so we can ask you for any extra information that we need.
We will also use your information to make it easier for us to deal with a request for further assistance in the following 12 months.
Finally, we may use your information for the purposes of preparing reports or carrying out evaluations about our work, including reports for the charity commission or for potential funders. However, if we use your information for this purpose, it will be anonymised before we so this so that you are no longer identifiable.
The reasons above mean that we have a legitimate interest in processing your data. We will not use your information for purposes outside of this legitimate interest.
Where Do We Store Your Personal Data? We are committed to holding your personal data securely. Only CVM staff and authorised volunteers that need to see the data can access it.
We aim to store all of your data on computers, so that there are no paper forms. All computers that store your personal data are password protected and information is stored on secure servers. We will ensure that all computers are kept up to date with antivirus, anti-malware and firewall protection.
How Long Do We Hold Your Data? Data will be kept for a period of 12 months from the date of receipt, as detailed above.
Your Rights Under data protection law, you have a number of rights about how your data is processed. Your rights include the right to:
◦ Request access to the data we hold about you
◦ Have inaccurate and incomplete data rectified
◦ Have the personal data we hold on you deleted (except where we are required to hold the data by law)
◦ To restrict the processing of your personal data in certain circumstances.
Please let us know if you don't understand these rights or want more information about them. Full details of your personal rights can also be found on the Information Commissioner’s Office website - https://ico.org.uk/.
Contact If you have any questions, comments or requests regarding this Privacy Notice please email firstname.lastname@example.org, write to us at: Community Vineyard Manchester, 16 The Downs, Sandy Lane, Prestwich, M25 9RB, or ask the person who referred you to get in touch with us.